SPOTBOT Application Form - COD Dealer

1.      Purpose. Upon approval, SPOTBOT (the "Supplier") hereby appoints the Applicant as an authorized dealer of the products supplied by Supplier (“the Products”) , and the Applicant hereby accepts such appointment, with effect from the date of signature of this application by both parties (“the Effective Date”), upon the terms and conditions recorded herein.

2.  Termination. It is agreed between the parties that the agreement shall continue indefinitely until terminated in accordance with the provisions hereof. Should the Applicant fail to make any purchases from Supplier for a continuous period exceeding 3 months, this appointment shall automatically terminate without the requirement for any notice from Supplier. Thereafter, should the Applicant wish to recommence trading with Supplier, the Applicant shall be required to submit a new application for approval by Supplier in its sole and absolute discretion.

3. Product Pricing and Quotations. Supplier will endeavour to hold firm the prices listed on the current price list. However, due to the volatile nature of the currency exchange rate, prices are subject to change without notice. Quotations must be in writing. Please ensure that you obtain official quotations from Supplier's Sales Department. NO VERBAL QUOTATIONS WILL BE HONOURED.

4. Order Procedures. Supplier requests that an official order number is given by the Applicant when placing any order with a representative of Supplier. This is purely a safety precaution for all parties.

5.      Returns. Supplier will not accept a returned product unless approval has been granted by Management. The Applicant is requested to liaise with Management in order to obtain the necessary approval prior to returning goods. Once approval has been granted, all goods returned will be inspected prior to credit being passed. (Please refer to the Warranty policy).

6.      Loan Units. Supplier will supply equipment on a loan basis entirely at its discretion. Loans are issued on a Tax Invoice made out to the Applicant. Payment for any loan unit/s must be received prior to the release of goods. The Applicant is responsible for returning all loan equipment on the due date and in the same good condition it was loaned. The Applicant will be charged a 10% handling fee upon returning the loan stock in same condition it was received and on the agreed due date. Should loaned goods not be returned by the due date, the Applicant will be charged a 20% handling fee upon returning the goods. For any damaged goods and incomplete packaging a handling fee of 20% will be charged.

7.      Stock-outs. Orders placed for products which are not in stock and/or not stock items will be subject to overseas shipping charges. An average delivery time of 20 working days can be expected unless there are delays from customs

8.      Warranties. All SPOTBOT products are guaranteed for a period of 1 year from the date of invoice. No goods will be accepted for warranty claims without the original invoice. Customers are requested to return as much of the original packaging as possible. The Supplier does not accept liability in terms of warranty for products damaged by lightning strikes, power surges, moisture or other environmental factors.Stock found to be damaged through neglect, faulty handling, scratches on items or damaged by faulty equipment will not be replaced and such damaged stock will be returned to the Applicant at the Applicant’s transit costs. The Supplier advises all Applicants and end-users to insure products against lightning strikes or power surges since these factors can damage a product beyond repair. Faulty or damagedstock must first be scrutinized by the Suppliers’s technical department prior to any replacement stock being allowed. Credit will only be passed for approved faulty stock returns at the purchase price if a replacement unit cannot be provided by Supplier within a reasonable period. No refunds will be given. Returns to Supplier’s offices are affected at the Applicant’s cost. Approved replacement stock will be delivered at Supplier's cost.

9.    Accounts. In order to apply for a credit account the Applicant would have to purchase on a COD basis for 3 consecutive months at a minimum of R75,000 excluding VAT. Please note that Supplier is not an authorised financial services provider and all credit accounts are provided entirely at its discretion. Supplier reserves the right to modify or terminate its credit terms at anytime without notice or liability. Any such notice may be given via e-mail, facsimile or hand delivery. Upon notice of termination of credit terms, the Applicant shall immediately settle all outstanding debts. All invoices provided on credit are due and payable 30 days following date of purchase. Any goods purchased on credit remain the full property of Supplier until such time as payment of invoice has been received in full. Credit account holders agrees to completing the Deed of Suretyship and agrees to cession of debtors in case of defaulting on payments due to Supplier (the debtor agrees to transfer to the creditor the right to claim money that is owed to the debtor by the debtor's debtors).

10.    POPI Disclaimer. Upon approval of registration, the Applicant authorises Supplier and its subsidiaries, if applicable, to send marketing (as defined below) to any phone numbers and email addresses, including cell phones and residential lines, provided to us, in connection with the Application, this Agreement or any subsequent services, products, and offers. As used in this Agreement, “Marketing Messages” means any email, call, or text message communications (“Message”) from us to you for marketing purposes, including offers, programme updates, promotions, coupons, and telemarketing calls (including text messages). How to Unsubscribe or Opt Out: You may withdraw your consent to receive Marketing Messages by replying with “Stop” or calling us at +27 8600 17443 or notifying us in writing by sending an email info@spotbot.co.za. We may treat your provision of an invalid mobile phone number, or the subsequent malfunction of a previously valid mobile phone number, as a withdrawal of your consent to receive Marketing Messages.

11.      Stocking Policy. While it is Suppliers’s policy to carry buffer stock on all major product lines, there are certain products which may be subject to special order arrangements as they may not available ex-stock. Every effort will be made to execute the Applicant’s order as soon as possible; however, delivery may take several days. Once placed, special orders cannot be cancelled or altered in whole or in part.

12.    Repairs. Depending on cause of failure, Supplier can repair faulty products. Products out of warranty may not be exchanged or credited for whatsoever reason.

13.  Errors and Omissions Excluded. Supplier's prices and quotations are subject to the above conditions.

14.    Payments. All payments are strictly cash on delivery (COD). Credit facilities are available upon request and approval by Management. Proof of payment will be required for all EFT payments made. Please use your Quote or Invoice number as Beneficiary Reference to ensure that payments are allocated correctly. In circumstances where payments are made to Supplier by means of EFT, Supplier shall only supply the Products to the Applicant once the relevant funds have cleared into its bank account. See the banking details below for EFT payments: SPOTBOT Name:

SPOTBOT | Bank: ABSA | Account Number: 4081883584 | Branch Code: 632005 | Current/Cheque account